sdrm--ledger_art-criteria_2023-24_participation_permission_form.docx | |
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** FORMS - Please see the File Above **
2023-24 RAILROAD LEDGER ART Project
SPONSOR: South Dakota State Railroad Museum Ltd. (www.sdsrm.org; 605-574-9000) PO Box 1070, Hill City, SD 57745
ELIGIBLE PARTICIPANTS: All accredited South Dakota schools with grades 4-8 and grades 9-12 or grades 4-8 or grades 9-12; all art teachers in accredited South Dakota schools
RAILROAD DISPATCH REPORT PAGES: SDSRM will provide 2 pages for students 7-8 and 9-12 per school; no more than 4 pages for students per school district upon special request; 1 page per teacher
THE OFFICIAL GUIDE: SDSRM will provide number of pages requested for students 4-6;
ENTRY CATEGORIES
CRITERIA FOR ART PROJECTS
SELECTION PROCESS FOR PARTICIPATING SCHOOLS
TIMELINE
ART EXHIBIT IN HILL CITY
2023-24 RAILROAD LEDGER ART Project
SPONSOR: South Dakota State Railroad Museum Ltd. (www.sdsrm.org; 605-574-9000) PO Box 1070, Hill City, SD 57745
ELIGIBLE PARTICIPANTS: All accredited South Dakota schools with grades 4-8 and grades 9-12 or grades 4-8 or grades 9-12; all art teachers in accredited South Dakota schools
RAILROAD DISPATCH REPORT PAGES: SDSRM will provide 2 pages for students 7-8 and 9-12 per school; no more than 4 pages for students per school district upon special request; 1 page per teacher
THE OFFICIAL GUIDE: SDSRM will provide number of pages requested for students 4-6;
ENTRY CATEGORIES
- Student art projects in Grades 4-6, 7-8 and 9-12
- Art teacher
CRITERIA FOR ART PROJECTS
- Art will be submitted to the SDSRM on pages from the railroad dispatch report ledger or the official guide.
- Any media may be used, e.g., oil, watercolor, charcoal, collage, etc.
- Grades 4-6 and 7-8 the subject must relate to railroads.
- Grades 9-12 and art teacher the subject must relate to South Dakota history or culture.
- A whole page may be used or the page may be separated into smaller pieces.
- The art may be by an individual student or group of students or an individual art teacher.
- The art teacher will determine how to organize the grade category art projects. For example, the teacher may want a number of students to complete art work on paper and then select the art that will be completed on the ledger page.
- Each school will determine how to select the art projects in each grade category that are submitted to the SDSRM for judging and possible exhibit. For example, the art teacher(s) may decide or the school may select judges to determine
SELECTION PROCESS FOR PARTICIPATING SCHOOLS
- Notification sent by mid-October via email from SDSRM to art educators on its mailing list and available on SDSRM website home page or distributed at Art Educators fall conference
- Application for participation sent via email to SDSRM by October 31, 2021 for Fall 2023 or Spring 2024 school term; or by January 30 for Spring 2024 school term ([email protected])
- SDSRM selects up to 50 participating schools in category grades 4-6 and 7-8 and 50 in category 9-12 and notifies selected schools via email.
- Schools may be selected to participate in one, two or three grade categories.
- Selection process will balance schools related to size and geographic distribution
- Names of all participating schools will be on the SDSRM website.
- Acknowledgements will be sent to all schools that apply.
TIMELINE
- Ledger or guide pages mailed or delivered to schools upon selection to participate
- Student art projects may be completed during both Fall 2023 and Spring 2024 school terms
- Student art project entries submitted to SDSRM by April 5, 2024 along with permission form signed by each student’s parent to display and sell the art project or not to sell
- SDSRM notifies school representative via email when entry and permission received
- Judging of student art completed by the end of April 2024; judge(s) will be selected by the SDSRM
- Art Exhibit opening in Hill City in May 2024 will include student entries from Fall 2023 and Spring 2024 school terms
ART EXHIBIT IN HILL CITY
- Number of art projects in each student category selected for exhibit determined by judges
- Number of art teacher projects for exhibit will be determined by the number of teachers submitting work
- 1st ($100), 2nd ($75), 3rd ($50) prizes and ribbons in each category awarded to students; judges may choose to award honorable mention ($25); if a winning art project is by more than one student, the award funds are divided among them
- Art may be prepared for display by the art teacher or the SDSRM
- Exhibit will be at the South Dakota State Railroad Museum June through mid-October 2024.
- A video of the art exhibit will be displayed on the SDSRM website
- Funds from the sale of student art is split 50% to the student artist(s) and they donate 50% to SDSRM to fund the next Ledger Art Project; if an art project is by more than one student, the 50% of the sale price is divided among them. Students may specify that their work is not for sale.
- Art teachers will specify if their work is for sale or not for sale; if for sale, the teacher specifies the sale price and funds will be split 50% to the art teacher and they donate 50% to SDSRM to fund the next Ledger Art Project.
- Museum staff will consult with the judges and as possible with teachers to determine the sale prices for student art.
- Buyers may choose to take with them the art they purchased or leave the art through the end of the Exhibit. Art left through the end of the Exhibit will be mailed to the buyer.
- If the school, teacher or student wants art that is not sold to be returned, they must pay postage.